OutTrak Mobile Fuel Management Software can help you:
Eliminate Paper Work
With OutTrak all transactions are processed electronically on the handheld computer and the customer signs the screen to accept the transaction. The electronic copy of the signed transaction is instantly sent to the OutTrak Dashboard Viewer (ODV) from where it can be viewed, e-mailed or re-printed if requested by the customer.
Because the orders are on the handheld, there is no requirement to pre-print dockets for the driver. This means the driver does not have to come into the office to get his orders and can start work before the office opens. End of day activity reports are also sent back to the ODV electronically eliminating the driver paper reports.
Eliminate Double Processing
When the driver records a transaction in OutTrak it is immediately transmitted to the office and made available for import to the financial systems, so there is no need to re-enter any dockets – thus eliminating re-keying errors. If the quantity delivered is different to that ordered, the handheld can use the pricing bands and instantly calculate the new price to be charged to the customer, eliminating the need for the driver to manually calculate the new price.
Eliminate Credit Notes
If the customer has pre-paid for the delivery but the delivered amount is different to that ordered, the handheld can calculate the new price using price banding, resulting in the office in either electronically crediting the customers account or requesting more money.
Reduce Debtor Days
Once a driver confirms a delivery and the customer signs the handheld screen, the transaction is transmitted instantly to the OutTrak Dashboard and on to the invoicing systems so that the invoice can be raised immediately and sent out same day to the customer. Companies no longer have to wait for returned copy POD’s to release the invoice for processing reducing the lag from sales to cash by days.
Real - Time Dashboard Visibility
The OutTrak Dashboard Viewer (ODV) allows companies to track the progress of deliveries in Real-Time providing a powerful management tool for the business. On completion of each delivery through the OutTrak handheld application, the dashboard is updated within 30 seconds and providing immediate access to an electronic copy of the signed POD.
If a same day order is received, the ODV can be used to see what fuel each truck has loaded and their current stock levels, rather than having to ring each driver. This enables the Office to quickly decide which truck to send the order to.
